Image

Privacy Notice

Last updated on March 30, 2017

This privacy notice covers both the publicly available sections of the EuroPriSe website and the "expert internal" section (log-in required) that is reserved for accredited EuroPriSe experts. The notice provides different subsections for the publicly available sections and the "expert internal" section in respect of each of the topics addressed below.      

Table of Contents

Log files

Publicly available sections of the website

During access to publicly available sections of the website, specific data are stored in log files. Log data cannot be related to individual persons.

In detail the data stored in log files are:

  • Name of the requested file
  • Date and time of request
  • Message if transmission was successful

EuroPriSe GmbH does not store visitors’ IP addresses.

The log files are used for statistical purposes.

"Expert internal" section (log-in required)

Access to the “expert internal” section of the website requires log-in. During access, specific data are stored in log files. Log data cannot be related to individual persons.

Logging attributes do not differ from those when accessing publicly available sections of the website (without being logged in).

This means that only the following data are stored in log files:

  • Name of the requested file
  • Date and time of request
  • Message if transmission was successful

Log files do not contain any personal data such as visitors’ names or user names. Furthermore, EuroPriSe GmbH does not store visitors’ IP addresses.

The log files are used for statistical purposes.

Cookies

Publicly available sections of the website

A session cookie is stored in the device used by a visitor of the website.

The name of the cookie is ASP.NET_SessionId. It is used to clearly identify a session. It is deleted when visitors close their browsers.

"Expert internal" section (log-in required)

Two session cookies are stored in the device used by a visitor of the “expert internal” section of the website:

The name of the first cookie is ASP.NET_SessionId. It is used to clearly identify a session. It is deleted when visitors close their browsers.

The name of the second cookie is .ASPXAUTH. This cookie serves the purpose of authentication of EuroPriSe experts who want to access the “expert internal” section. A token that is used for authentication is stored in the cookie. This allows continued authentication of visitors of the “expert internal” section during one session. The cookie is deleted when visitors close their browsers.

External links

Publicly available sections of the website 

Hyperlinks on this site may lead to external sites that are not controlled by EuroPriSe GmbH. Such external links are marked explicitly, e.g.

http://ec.europa.eu/justice/data-protection/article-29/documentation/opinion-recommendation/ [external link]

Secured external connections are identified as such, e.g.

https://secure.edps.europa.eu/EDPSWEB/ [external link / TLS]

All other hyperlinks within this website point to internal resources that are subject to the conditions stated in this privacy notice.

EuroPriSe GmbH cannot assume any responsibility for content or privacy policies of external resources. This privacy notice and the assurances provided in it do not apply to visitors’ actions on, or related to, such third-party sites.

"Expert internal" section (log-in required)

The above remarks regarding external hyperlinks that form part of the publicly available sections of the website hold true for the "expert internal" section as well. 

Contacting

Publicly available sections of the website

The following contact opportunities are available for visitors of the publicly available sections of the website:

Contact webform

Visitors of the website may make use of the contact webform at

https://www.european-privacy-seal.eu/EPS-en/Contact

in order to provide feedback on the website or other topics to EuroPriSe GmbH or to make an enquiry with us.

When completing the webform, visitors are required to provide the following information:

  • Subject
  • Message
  • Captcha (captchas are used to prevent abusive use of the form by means of bots)

Visitors may also provide the following information on a voluntary basis:

  • Name
  • E-mail address (the email address is necessary if a visitor wants EuroPriSe to reply to his or her message)

Transmission of information is secured by means of transport layer security (TLS).

The submitted information may contain personal data.

EuroPriSe GmbH processes the submitted information for the purpose of processing the enquiry of the visitor of the website. If the visitor submits contact information such as an e-mail address or a phone number via the form, then EuroPriSe may make use of this information to respond to the respective enquiry. 

Contact e-mail address

Visitors of the website may contact EuroPriSe GmbH via e-mail (contact@european-privacy-seal.eu) in order to provide feedback on the website or other topics or to make an enquiry with us. 

EuroPriSe GmbH supports the exchange of encrypted e-mail messages. Visitors who want to send an encrypted e-mail to EuroPriSe can find our PGP key at https://www.european-privacy-seal.eu/EPS-en/EuroPriSe-Imprint.   

EuroPriSe GmbH processes the information that is submitted via e-mail for the purpose of processing and responding to the enquiry of the visitor of the website.

"Expert internal" section (log-in required)

The "expert internal" section does not offer any contact opportunities that go beyond the ones that are available for visitors of the publicly available sections of the website.  

Webforms

Besides the contact webform that was already addressed under the heading "contact", the EuroPriSe website also contains the following webforms: 

Webforms that form part of the publicly available sections of the website:

Webforms that form part of the "expert internal" section (log-in required):

Publicly available sections of the website

Dispute resolution complaint form

EuroPriSe dispute resolution is an important tool to guarantee continued compliance of certified products, services and websites with EU data protection law. Anyone who has evidence that an IT product, an IT-based service or (publicly available parts of) a website that has been awarded the seal does not meet the relevant EuroPriSe requirements anymore may file a complaint with EuroPriSe GmbH. For this purpose, EuroPriSe provides a dispute resolution complaint webform that is available at    

https://www.european-privacy-seal.eu/EPS-en/Dispute-Resolution-Complaint-Form.

In order to avoid misuse of the dispute resolution procedure, EuroPriSe requires complainants to indicate their real first name and last name as well as a valid e-mail address. They are required to affirm that they are aware of the fact that EuroPriSe will disclose this contact information to the seal holder concerned by the complaint.  

In addition, complainants are required to provide the following information when completing the webform:

  • Name of the seal holder concerned by the complaint
  • Name/URL of the product, service or website concerned by the complaint
  • Version of the product, service or website concerned by the complaint (if applicable)
  • Validity period of the seal that has been awarded to the product, service or website concerned by the complaint
  • Description of the complaint
  • List of documents and/or other proof supporting the complaint
  • Indication whether the complaint was filed in the internal dispute resolution process previously
  • Information on the result of the internal dispute resolution process or indication of extraordinary circumstances that make the internal dispute resolution process dispensable in the case at hand (as applicable)
  • Captcha (captchas are used to prevent abusive use of the form by means of bots)

As can be gathered from the list above, the submitted information does not only contain personal data about the complainant, but may also contain personal data about the seal holder concerned by the complaint. 

EuroPriSe GmbH processes the personal data collected via this form for the purpose of dispute resolution (basic information about EuroPriSe dispute resolution is available at https://www.european-privacy-seal.eu/EPS-en/Dispute-Resolution). This involves the disclosure of the data to the seal holder concerned by the complaint. EuroPriSe may also disclose information on the circumstances of the case to the EuroPriSe experts who were involved in the certification project concerning the product, service or website concerned by the complaint. Complainants who want to submit the webform are required to affirm that they are aware of the fact that these disclosures will / may take place.

Transmission of information is secured by means of transport layer security (TLS).

Online contracting form for EuroPriSe website certification

With online contracting for website certification, EuroPriSe offers a quick and convenient way to contract with both the EuroPriSe certification authority and selected legal and technical EuroPriSe experts who are qualified to evaluate websites according to EuroPriSe. Companies and other organisations who are determined to undergo the certification process with their websites ("ordering companies or organisations") may choose to make use of the online contracting option.

Online contracting involves the completion and submission of a webform which is available at

https://www.european-privacy-seal.eu/EPS-en/Website-Privacy-Certification-Order-Form.

When using the webform, ordering companies or organisations are required to provide the following information:

  • First name of the contact person for the contracts to be concluded
  • Last name of the contact person for the contracts to be concluded
  • Legal name of the ordering company or organisation
  • Address of the ordering company or organisation
  • Phone number of the contact person for the contracts to be concluded
  • E-mail address for correspondence regarding the contracts to be concluded
  • URL of the website to be certified
  • Full name of the owner of the website to be certified
  • Brief description of the nature and the purpose of the website to be certified
  • Contact data of the legal and the technical EuroPriSe expert who have been selected by the ordering company or organisation to conduct the evaluation of the website
  • Captcha (captchas are used to prevent abusive use of the form by means of bots)

Ordering companies or organisations may also provide the following information on a voluntary basis:

  • Title of the contact person for the contracts to be concluded
  • Product order numbers used by the ordering company when referring to the contracts to be concluded

As can be gathered from the list above, the submitted information contains personal data about the contact person on the part of the ordering company or organisation as well as personal data about the selected legal and technical EuroPriSe experts.

EuroPriSe GmbH processes the personal data collected via this webform for the purpose of contracting with the ordering company or organisation and for the performance of the contract. This contract governs the legal relationship between the EuroPriSe certification authority and the ordering company or organisation as far as the certification of the indicated website is concerned. In addition, the EuroPriSe certification authority discloses the data regarding the ordering company or organisation and the respective contact person that it collects via the webform to the EuroPriSe experts who have been selected and indicated by the ordering company or organisation. This disclosure takes place to facilitate and speed up contracting between the ordering company or organisation and the selected experts.

Transmission of information is secured by means of transport layer security (TLS).

"I love EuroPriSe, because..." form

EuroPriSe stakeholders such as seal holders or accredited EuroPriSe experts may make use of the "I love EuroPriSe, because..." webform to indicate what they like best about EuroPriSe. The webform is available at    

https://www.european-privacy-seal.eu/EPS-en/why-we-love-europrise.

When using the webform, EuroPriSe stakeholders are required to provide the following information:

  • Reasoning why they love EuroPriSe
  • First name
  • Last name
  • Company name
  • Indication of their relationship with EuroPriSe (EuroPriSe expert, EuroPriSe customer, member of the EuroPriSe advisory board, other)
  • E-mail address
  • Captcha (captchas are used to prevent abusive use of the form by means of bots)

They may also provide the following information on a voluntary basis:

  • Salutation

EuroPriSe GmbH processes the personal data collected via this form for marketing purposes. More precisely, the information (except for the e-mail address) may be displayed on the EuroPriSe website and in EuroPriSe marketing materials.

Personal data submitted via the webform is processed on the legal basis of consent. Before submitting the webform, EuroPriSe stakeholders are required to agree to the following declaration of consent: "I give EuroPriSe permission to send me a confirmation e-mail, to retain the information collected with this form and to display this information (except for my e-mail address) as well as my company logo on their website and in their marketing materials. I am aware of the fact that I have the right to revoke my consent to my data being used for these marketing purposes at any time."

Transmission of information is secured by means of transport layer security (TLS).

Registration Form(s) for EuroPriSe Expert Admission Workshops

As an element of the admission procedure for prospective EuroPriSe experts, EuroPriSe GmbH conducts EuroPriSe Expert Admission Workshops on a regular basis. Privacy professionals who want to participate in an admission workshop may register for this event via submitting a registration webform. As soon as the registration for a workshop is open, this is indicated on the respective event overview webpage and a hyperlink to the registration webform is added to this page. All current event overview pages are hyperlinked at       

https://www.european-privacy-seal.eu/EPS-en/Expert-Admission.

When using the webform, future participants are required to provide the following information:

  • First name
  • Last name
  • Company name
  • Address
  • E-mail
  • Phone
  • VAT ID
  • Indication of their role / professional background (legal privacy expert, technical privacy expert, manufacturer, other)
  • Indication whether they will also attend the EuroPriSe Expert Enhancement Workshop
  • Captcha (captchas are used to prevent abusive use of the form by means of bots)

They may also provide the following information on a voluntary basis:

  • Salutation
  • Fax
  • Optional billing address (if it is different from the address that was already indicated in the form)

EuroPriSe GmbH processes the personal data collected via this form for the purpose of organising and conducting the respective EuroPriSe Expert Admission Workshop.

Transmission of information is secured by means of transport layer security (TLS).

Registration Form(s) for EuroPriSe Expert Enhancement Workshops

EuroPriSe GmbH offers advanced education to its accredited experts and any other interested privacy professionals in the form of EuroPriSe Expert Enhancement Workshops on a regular basis. Privacy professionals who want to participate in an enhancement workshop may register for this event via submitting a registration webform. As soon as the registration for a workshop is open, this is indicated on the respective event overview webpage and a hyperlink to the registration webform is added to this page. All current event overview pages are hyperlinked at       

https://www.european-privacy-seal.eu/EPS-en/Expert-Enhancement-Workshops.

When using the webform, future participants are required to provide the following information:

  • First name
  • Last name
  • Company name
  • Address
  • E-mail
  • Phone
  • VAT ID
  • Indication of their role / professional background (legal privacy expert, technical privacy expert, manufacturer, other)
  • Captcha (captchas are used to prevent abusive use of the form by means of bots)

They may also provide the following information on a voluntary basis:

  • Salutation
  • Fax
  • Optional billing address (if it is different from the address that was already indicated in the form)
  • Indication whether they meet certain criteria that allow them to participate in the event free of charge (this is only relevant for admitted EuroPriSe experts) 

EuroPriSe GmbH processes the personal data collected via this form for the purpose of organising and conducting the respective EuroPriSe Expert Enhancement Workshop.

Transmission of information is secured by means of transport layer security (TLS).

"Expert internal" section (log-in required)

Nomination form for the election of an expert representative to the EuroPriSe advisory board

The EuroPriSe advisory board includes one EuroPriSe expert to represent the interests and opinions of all experts. This expert representative is determined by a vote of all accredited experts for a term of three years. At the beginning of each election, a nomination form is activated in the "expert internal" section. Subsequently, all accredited experts are informed about the voting process and may then use the nomination form to nominate themselves or other experts.

When using the webform, EuroPriSe experts are required to provide the following information:

  • First name of the candidate
  • Last name of the candidate
  • Introduction of the candidate
  • Rationale why the candidate is qualified for being a board member
  • Experiences of the candidate on EU / international level
  • Further comments that the expert deems to be relevant for the nomination

In addition, EuroPriSe experts are required to affirm   

  • that they obtained the consent of the candidate prior to the submission of the information via the webform or
  • that they nominate themselves

At the bottom of the webform and directly above the button that is to be clicked to submit the form, experts are made aware of the fact that the information that is submitted via the webform will be disclosed to all voting experts in order to introduce the candidate to them. It is worth noting that prior to the disclosure, EuroPriSe will verify that all nominated experts indeed consented to the nomination and the disclosure of the nomination data.

EuroPriSe GmbH processes the personal data collected via this webform for the purpose of conducting the voting process for the expert representative to the EuroPriSe advisory board.

Transmission of information is secured by means of transport layer security (TLS).

Questions

If you should have any questions about this privacy notice, please do not hesitate to send an email to contact@european-privacy-seal.eu.

EuroPriSe GmbH supports the exchange of encrypted e-mail messages. Visitors who want to send an encrypted e-mail to EuroPriSe can find our PGP key at https://www.european-privacy-seal.eu/EPS-en/EuroPriSe-Imprint.   

EuroPriSe GmbH processes the information that is submitted via e-mail for the purpose of processing and responding to the enquiry of the visitor of the website.

© 2008 - 2016 | EuroPriSe GmbH - European Privacy Seal | Handelsregister-Nr. (Commercial Register No.): Bonn HRB 20387

No responsibility for the accuracy of the information. Contact | Privacy Notice | Imprint